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GCSSA MINUTES FOR BOARD MEETING OF DECEMBER 9, 2009
The meeting was called to order at 6:16 PM at the Bill Wilson residence. Board members Dave Anderson, Steve Cochran, Bill Wilson, Larry Edgerton and Chamba Lane present. Bob Swarthout attended the meeting as well. Larry advised the Board he and family will be moving to the Tahoe area and will have to resign. He suggested that Dick Scott may volunteer to do the stats as he had offered to do them to another member. Dave will contact Scott to confirm. Larry has the software needed to do stats and will leave it with the league. The minutes of the Nov 4 General meeting were approved. Bill Wilson reported the account had over $5800 and that Naomi and Tamara Cook are available for score keeping next year. Dave added that Kerry Calkins will continue doing Scoring as well. Eacobacci and Lane gave a summary of the meeting to discuss next year’s league make-up and desired options. Notes for that meeting were prepared and published on the Web page. In line with the committee recommendations questions of number of teams, schedules etc were raised. Eacobacci prepared a twelve team schedule for 2010 which started the regular season on April 19 and ending on August 30. The schedule assumed a sign up cutoff date of March 20, end of try out on March 27, a draft date of about March 30, adjustment of some game times to 55 minutes and playing two Fridays in May. The Friday games were overwhelming disapproved by the Board and will be eliminated as an option. A new schedule will extend the regular season well into September and would likely eliminate a continuation of the Fall League. Eacobacci delivered a revised “Rules of Play” for the Board. Wilson to have the Rules committee review the document for errors or omissions. The package will be revised to include the tie breaker option when feasible and to further expand on the substitution options. Discussions regarding the number of teams, cut-off date, the need for more sponsors and managers, expanding the begin and end of season, flexibility of game time, flip flop application, tie breaker options and other activities needed for a smooth 2010 season were conducted in an effort to surface items which need to be implemented in the off season. Dave does not have a clear determination on the Jim Pack Tournament. More time is needed to get info. Bob Swarthout made a brief presentation requesting the league to buy an automatic defibrillator. The Board is inclined to purchase the devise but we are on hold. Bob feels we can get one for reduced or no cost with more research. We will have to set up some training for the device and for CPR. Bob Swarthout discussed the sign advertisement program indicating this was not an ideal economic climate to pursue the program. The Board is in favor of the program and will seize any opportunity to secure advertisers. If someone from the league wants to work on this project they would be encouraged to contact Bob. Swarthout also updated the Board on sprinkler head replacement, infield work, replacement of tines on the aerator, the Park recent inclination to increase funding for the ball fields (they have approved the purchase of fertilizer) and his desire to get more members trained to properly maintain the playing fields and operate the equipment. Anderson and his wife spent several hours working on the background screens and will attempt to increase the coverage by adding a second tier of screen for next year. Eacobacci advised the Board that the Park district has new streamlined direction for the Master Plan which is a simple presentation of a “Wish List”. This new direction may lead to adoption of a Master Plan which will then allow for the improvements such as additional storage, field night lights, accessible routes and additional restrooms. Eacobacci submitted a proposed budget for 2010 which will be the base for the coming year. Planning for next year will be based on a 12 team format. Recruiting for managers and sponsors will be on going through the winter. The current score boards are deteriorating and need serious repair. Attempts to find suitable replacements failed in that the wind made the units unstable. Edgerton suggested the use of systems used for Tournaments and will get info on how to purchase. A video (DVD) of the GCSSA 2009 highlights was produced by Purple Cat Video (Patty Eacobacci and Bear Stillwell). The Board viewed the video and found it to be suitable for distribution to the members. Because of copy write issues the video cannot be sold and will be given to members and sponsors free of charge. The board will initiate a fund raising campaign in an effort to raise funds for the defibrillator and upgrades to the ball fields hoping the members might be inclined to make a contribution after seeing a very nice recap of our 2009 season. The next meeting will be a General Meeting and was set for January 13, 2010. The meeting is to be at Players Pizza and to start at 6:00 PM. Meeting adjourned at about 8:30 PM
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